Because of the digital age, many people consider their computers and mobile phones as an essential belonging. Not only because it helps us finish most of our personal and professional tasks, but also because it stores most of our belongings. If you have a computer that you use both for personal and professional use, you are surely trying your best to keep everything in order. However, as time goes by, your files will continue to pile up. Every day you will add new files and save them on your computer. If you are not well organized, you will just wake up one day with tons of clutter on your computer. This can create a negative impact on your device’s performance.
In this article, we will take a look at the different ways and techniques on how you can keep your files and folder organized all the time. The online tools that you can use in their platform are convert pdf to jpg free, Compress PDF free, Repair PDF free, edit PDF and a lot more online tools for your different type of document needs
1. Merge related documents
If you work on a lot of documents daily, there’s a high chance that you have a lot of MS Word or PDF files for the same category or project. What you can do is to combine related documents so you can save space on your computer. You can look for a PDF tool that will let you merge PDF free online. These platforms will allow you to consolidate multiple documents and save them as a single file.
Once you have grouped your documents, you will have a more organized filing system. This will also work on other file types such as images, music, and video. If there are multiple items that you can save as one, you should consider doing that.
2. Delete duplicate files
You will be surprised to discover a lot of duplicate items on your computer. This happens when your files are cluttered. Most likely, it will be harder for you to locate the document that you need so you will just download another one. This will cause duplicate copies of a specific file on your computer.
The best way to save storage and to organize your file is to use an online tool to locate those duplicate files and delete them.
3. Remove unused or temporary files
If you are using your computer for a long time, you probably have a lot of old files still saved in your folders. While these files were important back in the day, some of them may no longer be useful as you think. Because of this, you need to go through each file and identify if that specific document is still relevant. If not, put it in the Trash. The principle is the same as the strategy of Marie Kondo in organizing your bedroom. If you’re not using it, take them away.
You may find some helpful tools to help you narrow down your file list and see how you can identify items that were not touched or edited in a certain length of time. Through this, you can easily choose which items you should delete.
4. Export large files to other storage platforms
One of the best things about the digital age is that storage systems are not confined to the hard drive of your computer. You can now find various types of online storage platforms or cloud storage that you can use to save some of your files. Some of the most prominent cloud storage are Google Drive and Dropbox.
It’s best to use these storage platforms for large files such as images, videos, and music. You can also use this to store some of your work documents so you can easily access them even when you are not using your computer.
5. Be strategic with your folders
In cleaning up your computer and organizing your files, folder strategy is very essential. This is where your decluttering will start. It is recommended that you use a strategic folder system such as utilizing folders and subfolders. Additionally, you can label them accordingly based on the relevance of each category.
By sorting out your folder system, it will be easier for you to organize all the files on your computer. Think of it like organizing your closet. Pants and shorts should be on one side, while tops and blouses should be on the other. By grouping your folders, it will be easier for you to navigate your files should you need to access them in the future.
6. Start organizing new files as they arrive
If you don’t have the time to sit down and organize your old files, you can start with the new ones. If you received or created a new document, do not just save it on random and default folders. It’s better to create a new folder and label it accordingly. In that way, once you already have the liberty to declutter your files, you will have less to worry about.
7. Uninstall unused applications
If you think that irrelevant files are your biggest problem, you’re wrong. The biggest enemy is unused applications. These items are installed on your computer and occupy not only space on your hard drive but also your RAM. As a result, it eats up your storage, plus it also slows down your computer.
From time to time, it’s necessary to check your Program Files and see if there are applications that you no longer need. Once you uninstall them, you will have a better experience of using your computer.
Do you need online tools?
To make sure that your devices and your files will always be in excellent condition, it is recommended that you perform a clean-up on your computer from time to time. Organizing your files is necessary to make sure that your computers will always be on their best behavior. In that way, you will also have no problems using it every day. If you need online tools to help consolidate your files, you can consider checking GogoPDF. It’s an online PDF tool that allows you to do a variety of features to manage and modify your PDF files. Visit their website to know more.